Holtby Turner Ltd, Portman House, 2 Portman Street, London W1H 6DU. We provide executive search services to clients looking to recruit personnel for their businesses. We also provide coaching services for candidates, salary surveys and talent mappings for our clients.
We take your personal data and privacy seriously and so this policy includes:
- the types of personal data that we collect about you
- how and why we collect and use your personal data
- how long we keep your personal data for
- when, why and with whom we will share your personal data;
- the legal basis we have for using your personal data;
- the effect of refusing to provide the personal data requested;
- the different rights and choices you have when it comes to your personal data;
- how we protect your data; and
- how we may contact you and how you can contact us.
Personal data we collect about you
We collect the information necessary to be able to find available opportunities and further information needed to assess your eligibility through the different stages of recruitment. This information includes CV’s, identification documents, educational records, work history, past employment information, LinkedIn information, references and a detailed profile, written following an interview with us.
We may also collect more sensitive personal data about you, in the form of Psychometric testing. We collect this sensitive personal data from you, but only share this data with your prior knowledge.
If you are receiving coaching from us, we will also process any additional information that you choose to provide to us during the course of the coaching.
Where we collect personal data about you
The following are the different sources we may collect personal data about you from:
Directly from you. This is information you provide while searching for a new opportunity and/or during the different recruitment stages [or coaching, where relevant].
- Through publicly available sources. We use the following public sources:
- Industry press and online media
- By Reference or word of mouth. For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.
How and why we use your personal data
We use your personal data to match your skills, experience and education with a potential employer. We will initially collect basic information on you such as contact details, job role and experience and then pass this on to the client in search of personnel. If you are chosen by the client and go through to the next stage we will then be collecting more information from you at the interview stage and onwards in that manner.
We will never share your personal data without informing you first.
If you are receiving coaching from us, we use your personal data in order to understand more about you and to assist you with understanding your skills and areas for improvement or future opportunities and options.
How long we keep your personal data
We keep your information in accordance as follows:
Candidate data: 6 years after active communication with you
Interim Manager data: 6 years after active communication with you
Client contact details: 3 years
Coaching candidate data: 3 years
How we share your personal data
We share your personal data with the client who has a position to fill, in order to determine with the client whether you are a good fit for the available position. We work specifically with real estate developers and advisors, construction consultancies and contractors as well as real estate investors, funds and end users. The majority of our clients are UK based however, we do also assist their businesses globally when required and are beginning to develop business in the Middle East.
We may also conduct checks on you to verify the information you have provided.